How to Connect a VoIP Phone to a Laptop?

It’s been a long time since the days when you had to rely on set routes and obsolete communication technologies! Businesses today want to communicate, exchange ideas, and ensure that everyone who receives information is able to absorb it effectively. As a result, the majority of businesses have lately upgraded their phone systems.

Even those with no prior experience with this type of technology will be able to follow along with ease. An internet connection can be used to make and receive phone conversations, which is known as VoIP, or Voice over Internet Protocol.

VoIP phones include a slew of extra features that aren’t available on the more antiquated standard phone lines. How to Connect a VoIP Phone to a Laptop? is today’s topic. Virtual private networks (VoIP) allow users to communicate with each other quickly, easily, and at minimal costs!

What Is and How Does a VoIP Telephone Work?

Using Internet Voice Protocol (VoIP) technology, VoIP telephones provide an online telephone service.

Instead of the PSTN or Integrated Digital Services Network (IDSN), calls are sent through the Internet (ISDN). Dismantling of PSTN and ISDN networks is imminent. Voice calls can be delivered at a low cost due to the reduced infrastructure needed to conduct VoIP discussions.

The Internet is also used by VoIP providers to deliver telephone system features to end users. Previously costly features and services for small and medium-sized businesses have been made available to SME budgets. International calling, music-on-hold, and call diversion will all be available, as will email, phone recording, and instant messages.

It would help if you first comprehended how VoIP technology works before you understand how VoIP telephones transfer calls over the Internet. Voice over IP (VoIP) is a set of protocols that can be used to mimic the functionality of a telephone. While each protocol serves a distinct purpose, the entire system works in real time.

SIP (Session Initiation of Protocol)

One of the primary goals of SIP is to let users to connect to each other via the Internet and share material in real time. This protocol is used to convey information in VoIP systems.

When you dial a phone number, it begins the call, connects it to the other party, and then terminates it (when either of the participants drops the call).

Despite the complexity of these connections, SIP is responsible for VoIP’s use of SIP.

What Are the Benefits of VoIP?

Using a VoIP system provides numerous benefits for businesses.

  • With VoIP, you may communicate for less money than you would with a traditional landline. It is also capable of incorporating a wide range of advanced features that previously necessitated a substantial internal infrastructure.
  • Small businesses may now use capabilities like marketing on-hold, call logging, and emailing voicemails because of this.
  • It’s also possible to integrate CRM connection, remote work via device sync, and other features.
  • Expanding businesses benefit from the scalability that VoIP phones provide.
  • Adding new employees to a company’s phone system necessitated an expensive upgrade or expansion of existing fixed phones.
  • An Ethernet connector enables a VoIP phone to be rapidly and easily incorporated into the network.
  • An IP phone system eliminates the need for VoIP and IP PBX equipment in your office buildings.
  • In order to have all the functionality you need in a business phone system without having to maintain a server in your building, you can choose to host it.

How to Connect a VoIP Phone to a Laptop?

Connect a VoIP Phone to a Laptop

It is possible to connect your VoIP phone via Ethernet or Wi-Fi to your laptop. Wi-Fi, on the other hand, has been added to certain modern phones, making the procedure of connecting via the Ethernet port more easier. Since it’s the most often used method, we’ll go into more detail on How to Connect a VoIP Phone to a Laptop in this guide.

  • To begin, take your Ethernet cable and insert one end into each port on your laptop and the other into your VoIP phone.
  • Behind your VoIP phone, you’ll discover a power outlet and two additional Ethernet ports.
  • Make sure you don’t mix up the two, as one is for use with a PC and the other is for use with an Ethernet network.
  • In order to receive an IP address, you must first plug in your phone’s power cord and wait for it to connect.
  • You must first create an internet connection between the two devices before you can proceed.
  • Configuring your laptop is the next stage in the process. You must first ensure that it is connected to Wi-Fi.
  • Once you locate “Control Panel” on your screen, you may check to see if your laptop has any available network connections.
  • Wireless and Ethernet connections are typically used to connect two devices.
  • Open the Wi-Fi network’s “Properties” by double-clicking on it.
  • The sharing option can be checked once the app has been opened.
  • Along with network sharing, you’ll also need to tweak your Wi-Fi IP settings. By double-clicking on the Wi-Fi network choice, you may look for your IP settings.
  • You must configure DNS once you have found it and set up its settings. A simple copy-and-paste operation will change your computer’s IP address.
  • Following these procedures, you will need to use Ethernet’s networking characteristics to perform the same process.
  • You may have to double-check that these numbers are the same and click OK if these settings have been altered automatically on your Ethernet connection properties.
  • The internet should be established between the two devices.
  • You must first update your phone’s settings and configurations before you can use these features.
  • In your phone’s settings, you can update your system and alter parameters to allow the Ethernet connection.
  • Make that your desk phone works and that you can call a simple number by following these instructions.
  • If the call is connected, the connection has been established.
  • When you activate your laptop or PC, you’ll be able to use your phone as well.

Can I Use My Corporate Laptop to Make VoIP Calls?

It is possible to make and receive phone calls from any computer or tablet that has a VoIP phone system installed. It’s a no-brainer. A desktop phone-like interface is available as a free download from a softphone. You don’t need a powerful, cutting-edge laptop to run the software.

However, depending on your phone system, Windows and Mac-based applications may or may not be available. If you work in a firm that exclusively uses Macs, you may want to check this out before making a decision. Windows-based software is always available, however, Mac-based software may not be available depending on the VoIP system in use.

Also, keep in mind that softphones are an additional cost that may not be included in your VoIP setup. Some systems may charge you a monthly fee for an extension on your computer, while others include the design in the system’s price. Softphones may be essential to your business, but do you think they are necessary?

FAQs – How to Connect a VoIP Phone to a Laptop?

How Do I Set Up Voip on My Laptop?

On your PC, you may both make and receive VoIP calls. A microphone, speakers, and a sound card are all you need to get started. Both a client and web-based version are available.

What Are the Disadvantages of Using VoIP?

Since the strength of your broadband connection is so critical to VoIP, it’s one of the largest drawbacks. VoIP phone service is not the same as the Internet. It doesn’t stop there, either. The quality of the call can also be affected by a poor internet connection, which can cause issues like as jitter and latency.

Is VoIP Good for Home Use?

There are several advantages to using residential VoIP, even though its business-class equivalent does not have as many features. In addition to being far less expensive, it also provides greater functionality than a dated appliance.


Every company is looking for a way to communicate more effectively, and it is necessary that all devices be linked together. Trying to figure out a way How to Connect a VoIP Phone to a Laptop? With a single connection, VoIP services provide organizations with the capacity to communicate effectively with their customers.

When everything is finished, you’ll need to port over your desired phone numbers. A Letter of Agency (LOA) must be submitted in order for a telecoms provider to act on behalf of a customer. Many VoIP providers often provide all their clients with virtual contact center help to deal with issues as they stand, promptly, and free of charge.